RSA Executive Responsibilities

Chairperson's Responsibilities

• Position is non-voting but may be called upon if a casting vote is required.
  
• Supports and liaises with the federal secretary and financial officer
  
• Is seen as the key contact for the society
  
• Does the Board's bidding
  
• Chairs the Board and AGM meetings
  
• Ensures that all meetings run smoothly and to time, and that each director has an opportunity to speak without interruption.
  
• Ensures that all agenda items are discussed
  
• Make rulings on motions or amendments
  
• Delegates fairly jobs and extra duties for the directors of the board
  
• Preferably has previous office bearer's experience
  
• Demonstrates an interested commitment
  
• Preferably stays for three years with the right to extend for another two, with a maximum of five.
  

Financial Officer's Responsibilities

• Non-voting
  
• Collects and processes membership fees
  
• Sends out new member packages
  
• Sends out members' renewals
  
• Continually updates the membership data base and sends this to branch presidents and website administrator
  
• Disperses costs to successful funds applicants
  
• Liaises with board's auditor
  
• Submits quarterly GST report
  

Federal Secretary's Responsibilities To Board.

Mail

• Sees to all incoming mail and email
  
• Sorts out as appropriate, file and deal with relevant mail promptly
  
• Stores archives
  
• Checks that conference funding applicants meet essential criteria and that conference reports are written.
  

Meetings

• Takes minutes for each board and annual general meeting
  
• Distributes minutes to relevant persons at an appropriate time after the meeting
  
• Writes up agenda for the board and annual meetings and sends these to appropriate persons
  
• Liaison
  
• With chairperson and financial officer weekly (this may be more or less)
  
• With directors and RSA board representatives as required
  
• With board representatives (publications, WFRC, NNO, CARI)
  
• Remains in contact with RSA committees (credentials and conference committee)
  
• Works with trade in establishing and maintaining RSA education and research grants.
  

Directors' (Branch Presidents') Responsibilities to RSA Board

• Report on affairs of Branch at Board Meetings and at Federal AGM (written – validates work of the Branch). These to include a financial update/statement.
  
• Report back to State Executive (and members in general) on the business of the Board.
  
• Uphold and promote professional image of the Board.
  
• Support decisions of the Board.
  
• Actively engage in debate on Board business at meetings and via email, or any other required forms of communication as requested by Board Executive.
  
• Ensure Branch is true to Board's direction and adheres to RSA Constitution.
  
• Take on special responsibilities as requested , eg updating of 'RSA Business Plan'. If involved in a 'special interest group', reports back to 'Board' on progress of group (written report).
  
• Collate articles for 'Communique' (when Branch's turn – approx. every 2 years) and encourage state members to provide quality material. Ensure articles are posted to Communications Manager by deadline.